| ASC
TASKS
These are jobs throughout the
year for the normal running of the ASC.
|
| Job |
How
Often, How Long |
Description |
Contact
Person |
| Annual
Brochure Preparation |
Once
a year in the summer |
Help
write and/or edit the pieces of our annual season brochure.
Involves word-processing and making some phone calls or emailing.
Good command of grammar, spelling and punctuation helpful. |
publicity@myasc.org |
| Facebook
Editor |
Monthly
as needed.
This should take 30 minutes a week max. |
The
ASC is now on Facebook! We would like to get a volunteer to
manage it and be responsible for getting our events up there,
responding to questions, etc. |
webmaster@myasc.org |
| Newsletter
Editor |
Monthly
Takes anywhere from 1 to 4 or so hours. |
Prepare
a draft for the BOD monthly and then edit as needed and send out. |
webmaster@myasc.org |
| Press
Releases |
Monthly
1-2 hours per month |
Submit
online or Send Press Releases for Publicity Committee |
publicity@myasc.org |
| Auditor |
Yearly
A few hours in April / May |
Go
over the ASC books kept by the Treasurer to ensure accuracy, etc. |
president@myasc.org |
| Write
an article for website |
Occasionally |
|
webmaster@myasc.org |
| DISTRIBUTE
FLYERS |
Occasionally |
If
you can help distribute ASC programs or New Age Fair flyers for
us, or if you can provide us with the name/address of a location
where we could drop some of them off, please let us know!
Brochures are available for distribution, and we would love to
have new places and people for drop off. We would like them placed
in colleges, high schools, libraries, health food stores, herb
shops, metaphysics stores, bookstores, etc. We would especially
like to attract more young astrologers. |
publicity@myasc.org |
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| NEW
AGE FAIR PREP TASKS
These are jobs that occur
prior to and after the New Age Fair.
Please email naf@myasc.org
for more info or to volunteer
|
| Job |
How
Often, How Long |
Description |
| Press Releases |
4 times a year, a few hours |
Submit online or Send Press Releases for Publicity Committee |
| Paperwork
Preparation |
4
times a year, a few hours |
We're
looking for a volunteer with access to a computer and
printer to help with paperwork preparation BEFORE the fair. |
| NAF
Sign-Maker: |
4
times a year, a few hours |
Involves
hand-printing on poster-board with markers, affixing
computer-printed reader information to pre-made signs and some
word-processing. Not hard and doesn't take very long. Signs need
to be at fair by 8 AM (OK to arrange for someone going to the
fair to bring). We would want you to adopt the sign-making
materials into your home. Current sign-maker has given notice
but will train! |
| NAF
Co-Coordinator: |
4
times a year |
Crack
the whip and oversee the various facets of the fair (each is
handled by someone else). Be on site at the fair as the 's to”
person for executive decisions. Assess profit/loss with the
assistance of the ASC Treasurer and report to the Board of
Directors. This position can be shared by up to four
individuals. |
| NAF
Readers Coordinator |
xx |
Interview
potential readers to check out their style and abilities.
Maintain file of reader contact information and provide updates
of such information to the people who maintain the ASC's
database. Select readers for each fair, being sure to provide
variety. (There is currently someone who calls the readers, but
that duty could be part of this job.) |
| NAF
Publicity: |
xx |
Mail
announcement flyers and “slips” (like postcards,
only printed on paper) to a list of locations like stores and
schools. This needs to happen about four weeks before each fair.
You’ll need to be able to print labels. The cost for
envelopes, labels and stamps will be paid by the ASC. |
| NAF Income Tracking |
xx |
Reader
and Vendor Income: After each fair, fill in Excel spreadsheets
with the money the ASC received from vendors and readers. At the
end of each calendar year, advise the Treasurer which readers
earned $600 or more (and thus need to be sent a 1099 form for
tax purposes). |
| NAF
Feedback Tracking |
xx |
Customer
Feedback about Fair readers: After each fair, fill in an Excel
spreadsheet with customer ratings and comments. Provide the
updated file to the Fair Director of Readers. |
| NEW
AGE FAIR DAY OF FAIR TASKS |
Each
of these jobs should be no more than 1 hour of time
with the exception of bell ringer and chart running
which can be either a full or half day.
Please email naf@myasc.org
for more info or to volunteer |
| 1.
Manning the ASC desk |
| 2.
Initial check in (handing out numbers for readers) |
| 3.
Set up/take down of tables at the new age fair |
| 4.
Count money |
| 5.
Sell tickets (Need 3) |
| 6.
Help to make food for the cafe |
| 7.
Sell food in the cafe (Need 3) |
| 8.
Bell ringer |
| 9.
Ambassador to check for reader feedback |
| 10.
Assisting with the free lecture series on the day of the fair |
| 11.
Chart running |
| 12.
Reader Check In / Traffic Cop |
| 13.
Reader Check Out |
| 14.
Vendor Set Up |
| 15.
Vendor Break Down |
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